One of my bosses laptops has a hard drive making dodgy noises. Hes bought a new drive and an external, so were backing up all the content of the drive.
How would I go about exporting emails, folders and accounts from Outlook, then re-importing them once the new drive is installed and Office installed?
Outlook stores all emails and that sort of gubbins in a .PST file. Move that to the new location and then set it as the information store in Office again.
Not sure what version of office youre running but the PST file is the core of what to move.
Cheers
Tongy
Quote from: TongyOutlook stores all emails and that sort of gubbins in a .PST file. Move that to the new location and then set it as the information store in Office again.
Not sure what version of office youre running but the PST file is the core of what to move.
Cheers
Tongy
The machine has Outlook 2000 on it.
So I should be looking here;
C:\Documents and Settings\"username"\Local Settings\Application Data\Microsoft\Outlook
And that pst file contains all emails in all folders within outlook? Is there a file for email accounts?
Where do I go in outlook to show it where the info store is?
Thanks Tongy.
If hes attaching to an exchange server for his email, all the stuff in his inbox and any sub-folders should still be on the exchange server, so once he configures a new box to log-on to the server, hell get that mail.
The only stuff that will need to be moved manually, as Tongy says, is anything stored in a PST file.
This is a personal machine, everythings locally stored.
Use a backup program such as ghost to copy the whole drive out, change the HD and then coy it back. no probem with having to do individual programs or data.
Ive used Acronis TrueImage to do it which is nicer but the technique is the same.
Close Outlook !
Goto Control Panel -> Mail
Click the "Data Files..." button
Thatll show you all of the PST files being used by Outlook and their location(s) on the machine.
Copy those PST files somewhere safe.
On the new install:
Goto Control Panel -> Mail
Click the "E-mail Accounts..>" button
Setup 1 account
Close the account page
Click on the "Data Files..." button
Click on the "Add..." button and reference all of the old PST files (they can be whereever you like).
Close the Data File page.
Go back into Email accounts
Select "View/Change existing..."
In the Combo box at the bottom, change the "deliver new email to..." to the PST file you want email delivered into.
Close the E-mail accounts page
Go back into Data Files
Remove the default PST created for you.
Close everything.
Fire up Outlook and away you should go :)
Dont forget the .ost files - the email archive, if he does archive off. I have worked at lots of different places where people wonder where the archived mail has gone.
Quote from: KunalOne of my bosses laptops has a hard drive making dodgy noises. Hes bought a new drive and an external, so were backing up all the content of the drive.
How would I go about exporting emails, folders and accounts from Outlook, then re-importing them once the new drive is installed and Office installed?
Long shot...but hes not called Tom by any chance and owns a company which starts with the letter W?
Nope, not the same person. Heh, we certainly live in a small world, just dont think its that small :D
Quote from: KunalNope, not the same person. Heh, we certainly live in a small world, just dont think its that small :D
Lol, worth a check! Strange co-incidence all the same